Contact Us

MENU

Application for Foundation Grants, Post-Acceptance Procedures and FAQs

 

Table of Contents

What is a research grant?

  • It refers to those that are selected and received by public offerings such as research grant foundations.
  • The university accepts scholarships as a type of scholarship donation.
  • Except for those that are not approved by research grant organizations, etc., we collect common expenses (overhead) based on 30% of the amount received. The common expense burden will be used as expenses for all credits, expenses for the relevant departments and bureaus (departments that own donations), and donation administrative expenses. *Revised on April 1, Reiwa 8

*Click here for information on scholarship donations from corporations and individuals such as private companies (so-called “donations”).

Important> If a university employee (including part-time staff) is selected for a research grant, he or she must complete the donation procedure for the grant to the university. If you are selected for a research grant, some funding organizations may indicate that they would like to transfer the grant to the faculty’s personal bank account instead of the university’s account. In such cases, cases where faculty members conducted personal accounting without making donations or notifications to universities were pointed out during an on-site inspection by the Board of Auditors. According to the university’s regulations, research grants must be accounted for at the university in principle. If you are selected, please be sure to notify the Industry-Academia Collaboration Management Group.

If you want to apply

SHIORI Research Grants

Please take advantage of SHIORI, a system for sharing and distributing external funding information developed by URA. This page contains information on information that has been sent to the university for research grants. Deadlines and document submission destinations are also posted.

Inquiries

Tokyo University of Science, Research Promotion Department, Industry-Academia Collaboration Division, Industry-Academia Collaboration Management Group
〒152-8550 E3-11 2-12-1 Ookayama, Meguro-ku, Tokyo
TEL : 03-5734-3816
FAX : 03-5734-2482
MAIL : don.gra[at]cim.isct.ac.jp
*Please replace [at] with @ in your email address.

Grant Foundation Center

You can browse the grants that are currently being solicited in the “Private Grant Guide”.

Once the adoption is decided

Research grants are accepted as a type of “scholarship donation” within the university. Depending on the intentions of the foundation and the nature of the grant, there are two types of acceptance.

How to proceed

1

When transferring money directly from the Foundation to Tokyo University of Science

Donations to officers, employees, etc. are remitted from the Foundation to Tokyo University of Science, and procedures are carried out so that faculty members can use them using the Goods Claim System.

Flow until the start of budget execution

Decision to Adopt

1. Submission of scholarship donation application form

Please ask the Foundation to create one through the host faculty member. Please be sure to attach a copy of the notification of acceptance and send it to Industry-Academia Collaboration Management G (E3-11). End date: Around the 10th and 25th of each month

2. Acceptance decision

After the decision, we will notify the host faculty member by e-mail. The project code will also be provided at this time.

3. Delivery Request Form

A delivery request form issued by the Accounting Division of the University will be sent to the host faculty member from the Industry-Academia Collaboration Management G.

4. Deposits from the Foundation

In order to specify the desired payment date (= scheduled transfer date) stated in the scholarship donation (research grant) application form, the foundation will transfer the grant to the university account.

5. Getting Started

After confirming the payment at the university’s accounting, it will be reflected on the goods billing system after going through the internal procedures, and the use will begin. * There is no reimbursement system for donations (research grants) before payment.

A receipt and a thank-you note in the name of the president will be sent to the Foundation.

Scholarship Donation Application Form

Please download the following file to use. For research grants (*Applicants who applied for public calls for grants from the Research Grants Foundation, etc., and were selected after screening.) ）

2

When transferring money from the Foundation to the faculty member’s personal account

Flow until the start of budget execution

Decision to adopt the program (deposited from the Foundation into the faculty member’s personal account)

1. Submission of Scholarship Grant (Research Grant) Application Form

Please create it by the host faculty member. Please be sure to attach the notification of acceptance (copy) and the passbook (copy) of the faculty bank account and send it to the Industry-Academia Collaboration Management Office G (E3-11). End date: Around the 10th and 25th of each month

2. Acceptance decision

After the decision, we will notify the host faculty member by e-mail. The project code will also be provided at this time.

3. Delivery Request Form

A delivery request form issued by the Accounting Division of the University will be sent to the host faculty member from the Industry-Academia Collaboration Management G.

4. Transfer

Please transfer the subsidy to the account listed on the delivery request form. The transfer fee will be borne by the university, so please deduct the amount of the fee before making the transfer.

* Only if the transfer cannot be made directly to the university due to the policy of the foundation. In other cases (where it is possible to transfer money directly from the Foundation), the transfer fee will be borne by the faculty member (private expenses).

5. Getting Started

After confirming the payment at the university’s accounting, it will be reflected on the goods billing system after going through the internal procedures, and the use will begin. *There is no reimbursement system for research grants before payment.

Receipts will be sent from Industry-Academia Collaboration Management G to faculty members. We will not send thank-you notes to the Foundation. Please let us know if you need it.

Scholarship Donation Application Form

Please download the following file to use. For research grants (*Applicants who applied for public calls for grants from the Research Grants Foundation, etc., and were selected after screening.) ）

Note: If you do not qualify for the following research grants, please do not apply for a donation and treat it as your own income.

Examples that apply
  • Individual Bounties
  • If you are applying as a citizen (individual) and the research is conducted outside of working hours.
  • When accounting at the secretariat of an academic society that is recognized for its independence

It is no longer necessary to submit the “notification form” that was implemented until the 30th fiscal year.

Frequently Asked Questions about Research Grants

Q1

What is a research grant?

A1

This refers to applications that are submitted to public applications conducted by research grant foundations, etc., and are selected after screening. If you are unsure whether the external funding you have obtained is eligible for a research grant, please contact us.

Q2

When can I use the research grant?

A2

When a payment is made to the university from the Research Grant Foundation, etc., based on the “desired delivery date” (= scheduled transfer date) written on the scholarship donation (research grant) application form, it will be possible to enter it in the goods request system. After confirming the payment from the Foundation at the Accounting Division of the University, it will be reflected in the Goods and Goods Claim System through the on-campus procedures. If you are not in a hurry to use your budget, please wait about 3 weeks from the “desired delivery date” listed on the donation application form (for research grants). If you are in a hurry to use the budget, please contact the group in charge as we can ask the fund to be used individually once the fund has been transferred from the foundation.

Q3

What is the budget code for a research grant?

A3

This refers to applications that are submitted to public applications conducted by research grant foundations, etc., and are selected after screening. If you are unsure whether the external funding you have obtained is eligible for a research grant, please contact us.

Q4

I have decided to transfer to another university. I would like to take my research grant to the new company.

A4

First, please check with the research grant foundation and the recipient institution to see if it is possible to transfer the grant to the recipient institution.

Q5

Are there any rules for the use of research grants?

A5

When executing research grants, two rules must be followed.

  • Accounting rules of the University, such as accounting regulations
  • Rules for Grants from Research Grant Foundations, etc.

If you have any questions about the grant execution, please contact the contractor G.

Q6

The Research Grant Foundation has asked me to report my income and expenses. What should I do?

A6

We will issue a budget debit book, etc., so please contact the following contact information.

Q7

Are there any overhead charges?

A7

Except for those that are not approved by research grant organizations, etc., we collect common expenses (overhead) based on 30% of the amount received. The common expense burden is used for expenses for the entire university, expenses for the relevant department (the department that owns the donation), and donation paperwork expenses. *Revised on April 1, Reiwa 8

Inquiries

Industry-Academia Collaboration Division Industry-Academia Collaboration Management Group
Ext: 3816 Email: don.gra[at]cim.isct.ac.jp
*Please replace [at] with @ in your email address.

PAGE
TOP